WellSpan Executive Assistants provide administrative support to WellSpan Vice Presidents. Executive Assistants are accountable for supporting the effectiveness and efficiency of the executive clients they support and in building organizational culture through the interactions they have with community leaders, external partners, job candidates and others. Executive Assistants may report to one of their executive clients or to the Manager, Executive Services. All Executive Assistants in directory report to the Manager, Executive Services and participate in development of standard work, best practices sharing and ongoing development as part of the WellSpan Executive Services Network.
Essential Functions:
Develops strong, high functioning relationships with the executive clients they service to ensure their needs are met.
Maintains strict confidentiality of sensitive information.
Manages complex calendaring for clients to ensure executives are able to prioritize the appropriate meetings, have adequate travel time, are not double-booked and that personal calendar preferences are taken into account. Partners with other members of the Executive Services team to ensure coordination and collaboration.
Reviews calendar with executive clients weekly looking ahead 4-6 weeks and daily for last minute adjustments.
Anticipates needs of executives and ensure they have all the information they need each day to be successful, including schedule changes, meeting materials, deadlines, time to prep for presentations and reporting, high priority activities and exceptions to usual routines (locations, dress, etc.).
Partners with executive clients to prepare meeting materials for both internal and external meetings as needed.
Organizes and provides assistance during events.
Prepares PowerPoint Presentations, reports, memos, etc. for executive clients.
Makes travel arrangements following WellSpan policies.
Actively participates in team huddles, staff meetings and learning sessions. Maintains professional growth and development.
Uses data and Lean thinking to improve processes, maintain standard work and drive process improvements.
Provides back up coverage for other members of the team and fulfills building duties as assigned.
Contributes to a collaborative, professional, safe, inclusive, and positive work environment. Practices fiscal responsibility.
Qualifications
Minimum Education:
High School Diploma or GED Required
Associates Degree Preferred
Work Experience:
4 years Relevant experience as an Executive Assistant
Strong advanced Outlook and Calendar management
Experience supporting multiple executives
Great communication skills and strong attention to detail
At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at careers@wellspan.org. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.
WellSpan Health recognizes and honors the diversity of our team members, patients and neighbors, and we embrace all the human characteristics that make us similar and unique. We strive to make every person feel welcomed, respected and valued by creating a safe and inclusive environment to which we all feel a sense of belonging. We are equally committed to ensuring all team members have the opportunity to excel and are positioned for success through equitable policies, practices and resources.
WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability or any other legally protected characteristic. WellSpan Health does, however, have a tobacco-free/nicotine-free hiring policy.
Quality of Life
Founded in 1741, the city of York is considered by many as the first capital of the United States. The Articles of Confederation were signed by the Second Continental Congress here in 1777. Its beautifully restored historic district is an architectural treasure. While York retains its farming and manufacturing heritage, at its heart York is a thriving cultural community that has attracted creative talent and innovative entrepreneurial investors from across the nation.
Life in York County offers affordable housing, options for higher education, a thriving arts and cultural community, historical attractions, parks and recreational resources, semi-professional baseball team, fine dining and more — within an easy drive of major East Coast cities.
York County residents can find local employment in healthcare, manufacturing, technology, agricultural and service sectors. (Patient population: 445,000)
WellSpan has transitioned to a new applicant tracking system. If you created an account prior to February 7, 2024, you will need to continue to apply in Oracle Recruiting Cloud to create a new profile.
