Administrative Assistant

Hours

Full-Time: 80 Hours/Biweekly

8:00am - 4:30pm

General Summary

Performs diversified and confidential administrative duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge, and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

• Composes from dictation and documents memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other correspondence as appropriate.
• Answers telephones, routes callers, takes messages and provides routine information to callers.
• Schedules appointments; maintains and updates daily calendar(s).
• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
• Collects information needed by leader or team for conferences and/or reports.
• Sets up and maintains files and records which may contain confidential information.
• Takes and transcribes dictation of a highly confidential nature.
• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
• Opens and routes incoming mail; distributes correspondence and other material to staff.
• Administers/coordinates programs, projects, and/or processes as assigned.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• The following are nonessential job accountabilities for ADA purposes:
• Makes travel and lodging arrangements directly or through travel agencies.
• Prepares PO payment requests as directed.
• Orders office supplies as necessary.
• Greets and directs visitors.

Qualifications

Minimum Education:

• High School Diploma or GED Required
• Associates Degree Business Administration Preferred

Work Experience:

• 2 years Required

Knowledge, Skills, and Abilities:

• Basic Computer Skills
• Transcription Skills
• Excellent Interpersonal/Communication Skills