Administrative Secretary - Home Health Services - Day

Hours

Full-Time: 80 Hours, Biweekly

7:30am - 4:00pm with 8:00am - 5:00pm Rotation
Weekend and Holiday rotation, Required

General Summary

Performs diversified administrative secretarial duties for a department head and department as needed.

Duties and Responsibilities

Essential Functions:

• Answers telephones, routes callers, takes messages and provides routine information to callers.
• Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.
• Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
• Establishes and maintains files and records on an ongoing basis.
• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
• Opens and routes incoming mail; distributes correspondence and other material to staff.
• Orders office supplies as necessary.
• Greets and directs visitors. May register patients in accordance with established policies and procedures.

Common Expectations:

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• Makes travel and lodging arrangements directly or through travel agencies.

Qualifications

Minimum Education:

• High School Diploma or GED Required

Work Experience:

• Less than 1 year 6 Months Required and
• Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

• Basic computer skills
• Good interpersonal/communication skills
• Transcription skills